CITY OF PUYALLUP
REQUEST FOR QUALIFICATIONS - INFORMATION PACKET
EAST MAIN & 5TH AVE NE SIGNAL IMPROVEMENTS
Submittal Due Date: January 13, 2017
The City of Puyallup (“City”) is
requesting Statements of Qualifications (SOQ) to provide consulting, design,
and engineering services for the East Main & 5th Ave NE Signal
Improvement Project. All services are to be performed or supervised by persons
appropriately licensed or registered under state laws governing the practice of
engineering and surveying. Consultants
must be experienced in the preparation of construction drawings, bid
specifications, construction cost estimates, as well as construction management
services associated with public works projects.
Interested firms must submit four (4)
complete hard copies and one (1)
electronic copy (PDF) of their Statements of Qualifications in a sealed package
clearly labeled “East Main & 5th Ave NE Signal Improvement
Project SOQ.” Consultants are encouraged to submit concise and clear
responses to the Request for Qualifications.
Responses of excessive length or complexity are discouraged. Statements of Qualifications should be
limited to ten (10) 8 ½” x 11” single-sided pages, including cover letter and
resumes. Please include a statement to
the effect that the consultant’s project lead and key members, as well as
sub-consultants, will not be replaced without prior approval of the City.
The city reserves the right to
award other applicable phases of the project to the selected consultant.
The project includes installation of a traffic signal at 5th
Ave NE and East Main intersection, as well as traffic modifications to the 4th
Ave NE and East main intersection and fiber optic interconnection between the 5th
Ave NE signal and the Shaw Road/East Main traffic signal.
All work shall comply with
current City Standards, as well as State and Federal Regulations. Current City Standards are available for
review on the City of Puyallup website at:
ANTICIPATED SELECTION SCHEDULE:
The anticipated schedule for
consultant selection, contract execution, and work is shown below:
8, 2016 – Advertise for SOQs
13, 2017 – Statements of Qualifications Due
Feb 3, 2017 – City Review of RFQ
Feb 6, 2017 – Notify Selected
Consultants of Interview (at City’s discretion)
6, 2017 – City Interviews Selected Consultants (at City’s discretion)
March 13, 2017 – Final Selection
April 1, 2017 – Final Scope and
Contract Negotiations Completed
April 18, 2017 – City Council
Authorizes City Manager to Sign Contract
Aug 1, 2017 – Design Complete/Bid
Package Ready for Ad
RESPONSE TO THE REQUEST FOR QUALIFICATIONS:
At a minimum, your response to
the RFQ must include the following information:
General qualifications of the firm to perform the work
as described in this RFQ.
Representative List of Projects – list a minimum of four
previous, successfully completed, signal improvement projects, including the firm’s
project team members, their assignments, and year of the project.
Include references for each project listed above
identifying the owner, contact person’s name, title, address, and telephone
Provide the name, phone number, and office address of
the project manager who will direct the work for your firm.
Describe the project manager’s experience with developing
and/or managing previous signal improvement projects, adaptive signal systems
and their commitment to the project.
Identification of proposed team members for the City’s
project with organizational chart and qualifications of the project manager,
project engineer, and all key personnel proposed for this project. Identify similar projects on which the
proposed team members have jointly worked and discuss their availability to
work on the City’s project.
Describe your firm’s experience with federally funded
projects and use of the WSDOT LAG Manual. Discuss your firm’s approach to
construction management and documentation on federally funded projects.
Ability to obligate staff and meet the project
Discuss and quantify your firm’s past performance
regarding contract change orders, both design and construction, in terms of the
number and dollar amount on similar projects.
Interested firms must submit four
(4) complete hard copies and one (1) electronic copy (PDF) of their Statements
of Qualifications in a sealed package clearly labeled “East Main & 5th
Ave NE Signal Improvement Project SOQ.”
Statements of Qualifications
should be limited to ten (10) 8 ½” x 11” single-sided pages, including cover
letter and resumes. Respondents shall
submit a digital copy in addition to the printed copies.
The Statement of Qualifications
must be delivered to the City of Puyallup no later than 2:00 PM on Jan 13, 2017 to be considered. Submittals received after this date and time
will automatically be rejected and will not receive further consideration by
the City. Postmarks will not be accepted as proof of submittal.
Statements of Qualifications are to be addressed to:
Deliveries in person will be
accepted by the City Clerk, 4th Floor, City Hall, 333 South Meridian, Puyallup,
WA. No submissions will be personally accepted
or received in any other office.
No email or facsimile submissions
will be considered.
For specific questions, please contact
Charles “Ted” Hill at (253) 841-5463 or email at firstname.lastname@example.org.
EVALUATION OF SUBMITTALS:
A City evaluation committee will review the responses
to this RFQ for the purpose of identifying and recommending those firms
offering, in total, the highest qualifications and experience with this type of
The City will evaluate the RFQ submissions based on the
criteria in Items 1 – 9 above. All
submittals will be reviewed and ranked according to competence and professional
qualifications as well as a demonstrated ability to perform the work.
On the basis of the information submitted, and at the
City’s discretion, the City may select a shortlist of firms for interviews. The lead members of the project team will be
expected to attend any interviews scheduled with the City.
Final selection of a consultant will be based on
submitted materials, the interview if conducted, and responses from references.
The selection of a consultant and the execution of a
contract, while anticipated, are not guaranteed by the City. The City reserves the right to determine
which submittal is in the City’s best interest and to award the contract on
that basis, to reject any and all submittals, waive any irregularities of any
submittal, and negotiate with any potential consultant if such is deemed to be
in the best interest of the City.
The City makes no commitment to
any respondent to this request for Statements of Qualifications beyond
consideration of the written response to this request. Preparation of materials in response to this
RFQ are totally the responsibility of the consultant.
The City of Puyallup is an equal
opportunity employer and encourages disadvantaged, minority, and women-owned
consultant firms to respond.
This project may involve Federal
Funding, local match dollars, and/or other funding sources. The City of
Puyallup in accordance with Title VI of the Civil Rights Act of 1964,78 Stat.
252,42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations,
Department of Transportation, Subtitle A, Office of the Secretary, Part 21,
nondiscrimination in federally-assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it
will affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26
will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national
origin, or sex in consideration for an award.
Therefore, all prospective consultants and vendors are advised that
federally funded projects will be held to Federal EEO requirements, Title I and
Title V of the American with Disabilities Act of 1990, and Title VII of the
Civil Rights Act of 1964.
Publication Dates in the Tacoma
News Tribune: December 8th and December 15th, 2016
Publication Dates in the Daily
Journal of Commerce: December 8, and
December 15, 2016.