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CITY OF PUYALLUP

REQUEST FOR QUALIFICATIONS - INFORMATION PACKET

5^TH STREET SW/NW ADAPTIVE TRAFFIC CONTROL

Submittal Due Date: September 22, 2017

INTRODUCTION:

The City of Puyallup (“City”) is requesting Statements of Qualifications (SOQ) to provide consulting, design, and engineering services for the 5^th Street SW/NW Adaptive Traffic Control Project. All services are to be performed or supervised by persons appropriately licensed or registered under state laws governing the practice of engineering and surveying.  Consultant should also have a minimum of 5 years of traffic and signal design experience, as well as being IMSA certified. Consultants must be experienced in the preparation of construction drawings, bid specifications, construction cost estimates, as well as construction management services associated with public works projects utilizing WSDOT standard specifications.

Interested firms must submit four (4) complete hard copies and one (1) electronic copy (PDF) of their Statements of Qualifications in a sealed package clearly labeled “5^th Street SW/NW Adaptive Traffic Control Project SOQ.” Consultants are encouraged to submit concise and clear responses to the Request for Qualifications.  Responses of excessive length or complexity are discouraged.  Statements of Qualifications should be limited to ten (10) 8 ½” x 11” single-sided pages, including cover letter and resumes.  Please include a statement to the effect that the consultant’s project lead and key members, as well as sub-consultants, will not be replaced without prior approval of the City.

The city reserves the right to award other applicable phases of the project to the selected consultant.

BACKGROUND:

The City of Puyallup, utilizing 2016 Innovative Safety Program Federal Highway Safety Improvement Program (HSIP) Funding, is improving traffic signal timing and coordination along the 5^th Street corridor utilizing adaptive signal control technology. The HSIP funding grant includes funding for design, right of way (ROW) acquisition, and construction. Work will include the design of implementing adaptive signal control technology by retrofitting the existing traffic signal poles with controllers, InSync adaptive signal control system design software, PTZ cameras, new cabinets or cabinet upgrades, wiring and associated work at five (5) intersections along 5^th Street SW/NW. Four (4) of the existing intersections will need street lights to be upgraded from 8-inch signal lenses to 12-inch signal lenses with retroreflective backplates to be installed onto the existing signal heads.    

All work shall comply with current City Standards, as well as State and Federal Regulations.  Current City Standards are available for review on the City of Puyallup website at:

http://www.cityofpuyallup.org/464/Public-Works-Engineering-Construction-St

ANTICIPATED SELECTION SCHEDULE:

The anticipated schedule for consultant selection, contract execution, and work is shown below:

Sept 6, 2017     –    Advertise for SOQs

Sept 22, 2017   –    Statements of Qualifications Due

Oct 4, 2017       –    City Review of RFQ Submissions

Oct 13, 2017     –    Notify Selected Consultants of Interview (at City’s discretion)

Oct 23, 2017     –    City Interviews Selected Consultants (at City’s discretion)

Oct 30, 2017     –    Final Selection

Nov 10, 2017    –    Final Scope and Contract Negotiations Completed

Nov 21, 2017    –    City Council Authorizes City Manager to Sign Contract

May 1, 2018     –    Design Complete/Bid Package Ready for Ad

RESPONSE TO THE REQUEST FOR QUALIFICATIONS:

At a minimum, your response to the RFQ must include the following information:

1.                  General qualifications of the firm to perform the work as described in this RFQ.

2.                  Representative List of Projects – list a minimum of four previous, successfully completed, traffic signal design projects, including the firm’s project team members, their assignments, and year of the project.

3.                  Include references for each project listed above identifying the owner, contact person’s name, title, address, and telephone number.

4.                  Provide the name, phone number, and office address of the project manager who will direct the work for your firm.

5.                  Describe the project manager’s experience with developing and/or managing traffic signal projects and their commitment to the project.

6.                  Identification of proposed team members for the City’s project with organizational chart and qualifications of the project manager, project engineer, and all key personnel proposed for this project.  Identify similar projects on which the proposed team members have jointly worked and discuss their availability to work on the City’s project.

7.                  Describe your firm’s experience with federally funded projects and use of the WSDOT LAG Manual. Discuss your firm’s approach to construction management and documentation on federally funded projects.

8.                  Ability to obligate staff and meet the project schedule.

9.                  Discuss and quantify your firm’s past performance regarding contract change orders, both design and construction, in terms of the number and dollar amount on similar projects.

10.              Approach to meet the DBE goal (DBE Participation Plan).

SUBMITTAL DEADLINE:

Interested firms must submit four (4) complete hard copies and one (1) electronic copy (PDF) of their Statements of Qualifications in a sealed package clearly labeled “5^th Street SW/NW Adaptive Traffic Control Project SOQ.”  

Statements of Qualifications should be limited to ten (10) 8 ½” x 11” single-sided pages, including cover letter and resumes.  Respondents shall submit a digital copy in addition to the printed copies.  

The Statement of Qualifications must be delivered to the City of Puyallup no later than 2:00 PM on September 22, 2017 to be considered.  Submittals received after this date and time will automatically be rejected and will not receive further consideration by the City. Postmarks will not be accepted as proof of submittal.  

Statements of Qualifications are to be addressed to:

                                          City of Puyallup

                                          City Clerk’s Office, 4^th Floor

                                          333 South Meridian

                                          Puyallup, WA 98371.

Deliveries in person (or by service) will only be accepted by the City Clerk, 4^th Floor, City Hall, 333 South Meridian, Puyallup, WA. No submissions will be personally accepted or received in any other office.

No email or facsimile submissions will be considered.

For specific questions, please contact Charles “Ted” Hill at (253) 841-5463 or email at  chill@ci.puayllup.wa.us

EVALUATION OF SUBMITTALS:

1.                  A City evaluation committee will review the responses to this RFQ for the purpose of identifying and recommending those firms offering, in total, the highest qualifications and experience with this type of project.  

2.                  The City will evaluate the RFQ submissions based on the criteria in Items 1 – 10 above.  All submittals will be reviewed and ranked according to competence and professional qualifications as well as a demonstrated ability to perform the work.

3.                  On the basis of the information submitted, and at the City’s discretion, the City may select a shortlist of firms for interviews.  The lead members of the project team will be expected to attend any interviews scheduled with the City.

4.                  Final selection of a consultant will be based on submitted materials, the interview if conducted, and responses from references.

5.                  The selection of a consultant and the execution of a contract, while anticipated, are not guaranteed by the City.  The City reserves the right to determine which submittal is in the City’s best interest and to award the contract on that basis, to reject any and all submittals, waive any irregularities of any submittal, and negotiate with any potential consultant if such is deemed to be in the best interest of the City.

The City makes no commitment to any respondent to this request for Statements of Qualifications beyond consideration of the written response to this request.  Preparation of materials in response to this RFQ are totally the responsibility of the consultant.

The City of Puyallup is an equal opportunity employer and encourages disadvantaged, minority, and women-owned consultant firms to respond.

Americans with Disabilities Act (ADA) Information

The City of Puyallup in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs activities. This material can be made available in an alternate format by emailing Charles “Ted” Hill at chill@ci.puyallup.wa.us or by calling collect (253) 841-5463.

Title VI Statement

This project may involve Federal Funding, local match dollars, and/or other funding sources. The City of Puyallup in accordance with Title VI of the Civil Rights Act of 1964,78 Stat. 252,42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.