CITY OF PUYALLUP
REQUEST FOR STATEMENT OF QUALIFICATIONS (RFQ)
Puyallup Valley Sports Complex Field Conversion
REQUEST SUMMARY
The City of Puyallup
is seeking Statements of Qualifications from design consultant firms with
experience and expertise in the conversion of grass athletic fields to
artificial turf fields to design the Puyallup Valley Sports Complex Field
Conversion Project. The project includes
retrofit of two or more existing dirt infield and grass outfield ball fields to
artificial turf field. The fields are
located at the Puyallup Valley Sports Complex, 808 Valley Avenue NW,
Puyallup.
In addition to the
conversion of the fields to artificial turf the project includes the addition
of a minimum of two multi-purpose fields, to be contained within the outfields
of the existing fields. The
multi-purpose fields will be designed to accommodate soccer, lacrosse, and
football, in addition to the current baseball/softball uses. The existing lighting and fencing will need to
be evaluated to determine necessary changes to accommodate all uses as well as
physical layout of the fields. The
consultant will need to provide bid-ready construction documents. Additional
support during the construction phase may be added by amendment to the awarded
contract at the discretion of the City.
SCOPE OF WORK & DELIVERABLES
Consultant
selection will be quality-based such that the Consultant deemed to be the most
highly qualified to provide the services required for this proposed project will
be selected.
The
contract scope of work for the Puyallup Valley Sports Complex Field Conversion
include but are not limited to design of the above-proposed project including
field reconnaissance, research, survey work, report development, permitting, and
production of bid-ready documents for the conversion of existing natural
surface baseball/softball fields to an artificial field surface that includes a
minimum of two multi-purpose fields. The general scope of work for this project
includes:
•
Conversion of a minimum of two natural surface
fields to artificial turf
•
Design a minimum of two multi-purpose fields in
the outfields of the retrofit ball fields, to include appropriate field
markings
•
Evaluate existing fencing and lighting to determine
relocation and/or modification of existing or new structures, to fit intended
field use(s).
•
Preparation of bid ready documents for
construction
•
Consultant may be utilized for management and/or
support during the construction phase
•
Meeting with Parks and Recreation staff, City
staff
•
Presentations to Parks, Recreation and Senior
Advisory Board and City Council
SCHEDULE
Upon
award of the contract the consultant will be expected to propose a project
timeline to achieve a construction-ready project. The City desires to construct
the project at a time of year that limits disruption to existing sports
programming on the fields. Development of the proposed schedule should evaluate
and compare the earliest-possible construction date and field programming
interruption.
QUALIFICATION REQUIREMENTS
Submittals will be evaluated based on the following criteria and
available performance data:
•
Proposed Project
Manager and key personnel: Qualifications of staff proposed for the project and
proposed Project Manager should reflect project experience or technical
competence relating to sport field retrofits and artificial surfacing design.
•
•
Availability
and timeline: Consultant firm’s proposed timeline including
consideration for minimal down-time for current programming on the existing
fields and the ability to meet the proposed deadlines based on proposed project
team availability.
•
Firm
experience with similar projects: The Consultant’s approach, work plan and
experience completing projects on-time per schedule, for providing the similar
services as described in this RFQ.
Experience and expertise of the firm’s project team in successful conversion
of natural surface fields to artificial turf.
•
Past
performance and references: Demonstrated ability of firm to perform high
quality work; to control costs and meet aggressive time schedules; to
communicate effectively with the public, City staff and elected officials
MAJOR CRITERIA FOR SELECTION
Consultant services will be selected based on staff review of qualifications
and available performance data compared to the criteria listed above to
determine the firm most-qualified to provide the services needed.
RFQ ADMINISTRATIVE REQUIREMENTS
All communications regarding this RFQ should be directed to:
Sarah Harris, Parks & Recreation Director
City of Puyallup City Hall
City Clerk’s Office
333 S. Meridian
Puyallup, WA 98371
(253) 841-5516
Email: sarah@ci.puyallup.wa.us
CONTACTS
All candidates responding to the RFQ must provide the following
information when responding:
·
Name of contact person
·
Name of firm
·
Mailing address
·
Telephone number
·
Fax number
·
Email address
SUBMITTAL REQUIREMENTS
The entire
submittal package, excluding introductory letter, shall not exceed fifteen (15)
single-sided pages. The Consultant’s qualifications should include an
introductory letter stating your firm’s interest in the project, a clear
concise statement of the general approach to be undertaken on the project, a
list of similar projects in the past five years with brief resumes of key
members and project references.
DELIVERY OF SUMBITTALS – IN PERSON – EMAIL – FAX ONLY
Five (5)
copies of the SOQ must be delivered to the City of Puyallup, City Clerk’s
office, 4th Floor of City Hall, 333 South Meridian, Puyallup, WA 98371, by 4:00 PM on Friday, February 2, 2018
- post marks will not be accepted.
The SOQ’s
shall be submitted in a sealed package clearly labeled:
Statement
of Qualifications for “Puyallup Valley Sports Complex Field
Conversion”
Attention:
Sarah Harris, Parks & Recreation Director
Submittals
may be made via email to sarah@ci.puyallup.wa.us, or via fax at
253.770.3369.
Please
note confirmation of electronic receipt is the responsibility of the submitting
firm.
COST OF SOQ
This RFQ
does not commit the City of Puyallup to pay any costs incurred by any candidate
in the submission of a SOQ. The candidate is responsible for all costs
associated in the preparation and submission of the SOQ.
REJECTION OF PROPOSAL
The City
reserves the right to reject any or all proposals at any time with no penalty
and/or to waive immaterial defects and minor irregularities in proposals.
THE CITY
OF PUYALLUP IS AN EQUAL OPPORTUNITY EMPLOYER and encourages disadvantaged,
minority, and women-owned firms to respond.