News Flash Home
The original item was published from 1/17/2018 2:30:17 PM to 1/17/2018 4:09:23 PM.

News Flash

Office of Engineers General Notices

Posted on: January 17, 2018

[ARCHIVED] Request for Qualifications - Puyallup Valley Sports Complex



Puyallup Valley Sports Complex Field Conversion


The City of Puyallup is seeking Statements of Qualifications from design consultant firms with experience and expertise in the conversion of grass athletic fields to artificial turf fields to design the Puyallup Valley Sports Complex Field Conversion Project.  The project includes retrofit of two or more existing dirt infield and grass outfield ball fields to artificial turf field.  The fields are located at the Puyallup Valley Sports Complex, 808 Valley Avenue NW, Puyallup. 


In addition to the conversion of the fields to artificial turf the project includes the addition of a minimum of two multi-purpose fields, to be contained within the outfields of the existing fields.  The multi-purpose fields will be designed to accommodate soccer, lacrosse, and football, in addition to the current baseball/softball uses.  The existing lighting and fencing will need to be evaluated to determine necessary changes to accommodate all uses as well as physical layout of the fields.  The consultant will need to provide bid-ready construction documents. Additional support during the construction phase may be added by amendment to the awarded contract at the discretion of the City.


Consultant selection will be quality-based such that the Consultant deemed to be the most highly qualified to provide the services required for this proposed project will be selected.


The contract scope of work for the Puyallup Valley Sports Complex Field Conversion include but are not limited to design of the above-proposed project including field reconnaissance, research, survey work, report development, permitting, and production of bid-ready documents for the conversion of existing natural surface baseball/softball fields to an artificial field surface that includes a minimum of two multi-purpose fields. The general scope of work for this project includes:


           Conversion of a minimum of two natural surface fields to artificial turf

           Design a minimum of two multi-purpose fields in the outfields of the retrofit ball fields, to include appropriate field markings

           Evaluate existing fencing and lighting to determine relocation and/or modification of existing or new structures, to fit intended field use(s). 

           Preparation of bid ready documents for construction

           Consultant may be utilized for management and/or support during the construction phase

           Meeting with Parks and Recreation staff, City staff

           Presentations to Parks, Recreation and Senior Advisory Board and City Council




Upon award of the contract the consultant will be expected to propose a project timeline to achieve a construction-ready project. The City desires to construct the project at a time of year that limits disruption to existing sports programming on the fields. Development of the proposed schedule should evaluate and compare the earliest-possible construction date and field programming interruption.


Submittals will be evaluated based on the following criteria and available performance data:


         Proposed Project Manager and key personnel: Qualifications of staff proposed for the project and proposed Project Manager should reflect project experience or technical competence relating to sport field retrofits and artificial surfacing design.


         Availability and timeline:  Consultant firm’s proposed timeline including consideration for minimal down-time for current programming on the existing fields and the ability to meet the proposed deadlines based on proposed project team availability.


         Firm experience with similar projects:  The Consultant’s approach, work plan and experience completing projects on-time per schedule, for providing the similar services as described in this RFQ.  Experience and expertise of the firm’s project team in successful conversion of natural surface fields to artificial turf.


         Past performance and references:  Demonstrated ability of firm to perform high quality work; to control costs and meet aggressive time schedules; to communicate effectively with the public, City staff and elected officials


Consultant services will be selected based on staff review of qualifications and available performance data compared to the criteria listed above to determine the firm most-qualified to provide the services needed.  


All communications regarding this RFQ should be directed to:


Sarah Harris, Parks & Recreation Director

City of Puyallup City Hall

City Clerk’s Office

333 S. Meridian

Puyallup, WA 98371

(253) 841-5516


Facebook Twitter Email